Why Ireland for Your Marketing Company? Ireland's marketing industry has experienced tremendous growth, with digital marketing services alone growing by over 15% annually. The country's position as a European tech hub, combined with its English-speaking business environment, creates an excellent foundation for marketing agencies serving both domestic and international clients.
Marketing agencies face unique operational challenges that affect how you should structure your company.
Intellectual property issues arise constantly - who owns the social media accounts you set up? What happens to advertising accounts when relationships end? Can you use campaign examples in your portfolio?
These challenges make proper legal structuring essential from day one. Marketing agencies need robust client agreements that address scope creep, intellectual property ownership, and performance expectations.
See our full Company Registration Guide.
Learn More
EEA vs Non-EEA Residents The requirements for setting up your marketing company depend on your residency status:
Requirement
EEA Resident on team?
No EEA Resident on team?
Director Requirements
At least one EEA-resident director required
Must purchase Section 137 Bond (€1,600 for 2 years) OR appoint EEA-resident director
Identity Verification
Irish PPS number or Verified Identity Number
Verified Identity Number required - €150 per person
Registered Office
Irish address required
Irish address required (Open Forest can provide this)
Company Secretary
Can be located anywhere
Can be located anywhere
Processing Time
5 working days
10-12 working days (if VIF/Bond required)
There are a lot of nuances to residency as some of the rules depend on where the company is located and other rules depend on where each of the team members are located. Full details can be found in the article above.
Pre-Registration Checks Before registering your marketing company, several key requirements must be addressed to ensure smooth incorporation and ongoing compliance. Before any of these requirements scares you off, know that Open Forest has solutions for all of them and we can solve any of the below for you.
Directors Every Irish company must have at least one director who is resident in the European Economic Area (EEA). For marketing agencies, this requirement often affects how you structure your founding team, particularly if you're an international entrepreneur looking to establish an Irish presence.
If you don't have an EEA-resident director available, you can purchase a Section 137 Bond for approximately €1,600, renewable every two years.
VIF (Verified Identity Number) Unless you have an Irish PPS number, all directors (and shareholders owning more than 25%) must obtain a Verified Identity Number (VIF) to complete the registration process. This costs €150 per person and adds approximately 5-7 days to the incorporation timeline.
Company Secretary Irish law requires every company to appoint a company secretary who ensures compliance with statutory obligations. For marketing agencies with a sole director, the company secretary must be a different person - you cannot serve both roles simultaneously.
Registered Office Every Irish company must have a registered office address within Ireland where legal notices and correspondence from the Companies Registration Office (CRO) and Revenue are received. This must be a physical address rather than a P.O. Box.
For marketing agencies, the registered office often serves dual purposes as a business address for client communications and official correspondence. You can choose to use our Registered Office service for this requirement.
Costs and Timelines Understanding the complete cost structure helps plan your marketing agency's initial budget accurately, avoiding unexpected expenses that could affect cash flow during critical early months.
Pricing Calculator Basic incorporation costs start from €99 with Open Forest, including all CRO fees and access to our compliance platform. Additional costs depend on your specific circumstances:
VIF applications : €150 per person requiring identity verificationSection 137 Bond : €1,600 for two years (if no EEA-resident director available)Professional registered office : €199 annually for Open Forest's virtual office servicesCompany secretary service : €99 annually for professional managementYou can see our pricing calculator here to run the numbers on what it might cost you.
Timelines Standard incorporation typically takes 5 working days for straightforward applications. Additional time requirements include:
VIF processing : Add 2-3 business days Section 137 Bond : Add 7-10 days for bond arrangement and approvalName availability issues : Add 2-3 days if your preferred company name requires modificationsRegistration Process The actual registration involves three key decisions that will affect your marketing agency's operations and future flexibility.
Choose a Name Your company name must be unique and not confusingly similar to existing Irish companies. For marketing agencies, consider how the name will appear on client proposals, invoices, and marketing materials. The CRO maintains a searchable database where you can check name availability before submitting your application and they also have naming guidelines here .
Avoid names that might limit future service expansion - "Dublin Social Media Ltd " might seem appropriate initially but could become restrictive if you expand into other marketing disciplines or geographic markets.
Choose Your Share Capital Structure Marketing agencies benefit from flexible share structures that accommodate future growth, employee participation, and potential investment. Consider establishing unlimited authorised share capital with low par values (€0.01 per share) to provide maximum flexibility for issuing shares to team members or investors without requiring constitutional changes.
This structure costs nothing extra during incorporation but can save significant time and money if you later want to offer equity to key employees or bring in strategic partners.
Registration The registration process involves submitting Form A1 to the Companies Registration Office with your company details, director information, constitutional documents and more. Professional incorporation services like Open Forest
Post-Registration Requirements Once your marketing company is registered, several immediate obligations ensure ongoing compliance and proper corporate governance.
Legal Registers Your company must maintain statutory registers including the Register of Directors , Register of Members , and Register of Company Secretaries . These living documents require updates whenever changes occur and must be available for inspection by authorities and certain stakeholders.
For marketing agencies, maintaining accurate registers becomes particularly important when issuing shares to employees or bringing in partners, as these changes affect both legal compliance and tax obligations.
Share Certificates Share certificates must be completed and ready for delivery within two months of issuing shares - and again, Open Forest will prepare these, along with the Legal Registers, for you . These documents provide formal evidence of ownership and become important for employee equity schemes or investment rounds that many successful marketing agencies eventually pursue.
RBO Filing Details about beneficial ownership must be submitted to the Register of Beneficial Ownership (RBO) within five months of incorporation. This includes information about anyone owning more than 25% of the company or exercising significant control over operations.
Annual Return The first annual return must be filed precisely six months after incorporation, with subsequent returns due annually. Late filing incurs €100 fines plus €3 daily penalties, but more importantly, late filing can result in losing audit exemption for two years - potentially a €4,000 mistake for most marketing agencies.
Tax Registrations Marketing companies must register for various taxes depending on their activities and turnover levels.
Corporation Tax Every company must register for corporation tax within one month of commencing trading. For marketing agencies, "trading" typically begins when you start providing services to clients, even if you haven't yet been paid.
Ireland's 12.5% corporate tax rate applies to trading income, making incorporation significantly more tax-efficient than operating as a sole trader for most marketing professionals.
VAT and PAYE VAT registration becomes mandatory when annual turnover exceeds €42,500 for services. Many marketing agencies register voluntarily before reaching this threshold to reclaim VAT on substantial business expenses like software subscriptions, equipment purchases, and office costs.
PAYE registration is required when paying salaries, including director salaries. Many marketing agency founders choose to pay themselves through salary and dividends to optimise tax efficiency, requiring proper PAYE procedures from the start.
While these tax registration requirements might seem complex, our comprehensive company registration guide
Legal Documentation Marketing agencies require specialised legal agreements that address the unique challenges of client relationships and creative work ownership.
Marketing-Specific Contracts Client Service Agreements must address scope definition clearly, as marketing projects easily expand beyond original intentions. Include specific deliverables, revision limits, and approval processes to prevent scope creep that damages profitability.
Intellectual Property Assignment Agreements clarify ownership of creative work, campaign concepts, and strategic plans. Define what clients own versus what your agency retains for portfolio use or future client applications.
Retainer Agreements establish ongoing relationship terms including monthly fees, included services, and additional work procedures. Clear retainer terms prevent misunderstandings about what's included in monthly fees versus billable extras.
Non-Disclosure Agreements protect client confidentiality while allowing your agency to use work examples appropriately. Marketing agencies often access sensitive business information requiring robust confidentiality protection.
Freelancer and Contractor Agreements ensure creative work ownership flows properly to your agency and ultimately to clients. Include intellectual property assignments and confidentiality requirements for all external resources.
Open Forest provides industry-specific legal agreement templates designed specifically for marketing agencies, addressing common scenarios and potential disputes before they arise. They are all available to you after incorporation.
Business Banking Setting up business banking for your marketing agency requires specific documentation and consideration of your operational needs.
Bank Account Requirements Irish banks typically require your Certificate of Incorporation, Company Constitution, proof of registered office address, and identification for directors and significant shareholders. The process usually takes 1-2 weeks once all documentation is provided.
For marketing agencies, consider banking features like multi-currency accounts if serving international clients, online payment processing integration, and robust online banking for managing client payments and supplier expenses.
Many marketing agencies benefit from banking relationships that offer business credit facilities, as client payment delays can create cash flow challenges during growth phases. Establishing banking relationships early, before you need additional facilities, often results in better terms and faster approval processes.
Getting Started Ready to begin your incorporation process? Open Forest offers specialised marketing agency packages starting from €99 including all CRO fees . We provide industry-specific documentation, compliance monitoring, and ongoing support designed specifically for marketing businesses.
Choose from our incorporation packages here
.svg)
